采购
采购信息
采购指引矩阵
的 采购指南 matrix, which is usually updated annually, provides the procedures, dollar thresholds, 和 proper authorization levels for each type of procurement method pursuant to state 以及当地法律. 所有公开投标均可在网上访问 购买网站.
采购订单:签订合同
A purchase order is a legally binding contract. Any employee who enters into a contract with an external party who is not authorized to do so, may be held liable for expenses incurred by the vendor. 根据… 董事会的政策 6330 和 6340, the Board of Trustees is the only entity that can legally enter into a contract for goods or services, unless the Board delegates its authority.
采购请购单
To fulfill a procurement need, the requesting department submits an approved purchase 请购单 查伯特商务服务办公室. 所有夏宝的采购必须运送到 查伯特校园地址. Requisition forms must contain the following information in order for college staff to process your request 和 District staff to process the 实际采购订单:
购买“东西”
- 供应商信息
- 物品的描述和数量
- 估计成本，附上报价
- Required delivery date (please do not write ASAP or RUSH on everything you submit)
- 授权签名
- 技术 related products or software requires approval from the 电脑支援经理.
- 您的区域经理兼副总裁
- 预算 帐号码串 (FOAP)
- 附上显示可用资金的屏幕截图
- Before requisitions are forwarded for approval, departments must make sure that sufficient funds are available to cover the requested purchase. 这意味着有充足的预算 在基金-组织-账户-计划(FOAP)级别. 如果没有足够的预算，则 department must prepare a budget transfer 和 allow it to process before submitting 申请批准的申请书.
购买“专业服务”:见 服务合同
请注意: 如果您没有申请编号. in the top right h和 corner of your form, once college staff enter your requisition into Banner, one will be generated for you. 一次 the number has been generated, a copy of the form with the number included will be sent via email to the requestor listed on the form.
的 District 采购 department selects the method of procurement, e.g.,购买 order vs District P-Card, 和 notifies the vendor of the procurement.
- For Goods, Materials, Furniture, 和 Equipment:
- 的 vendor delivers the goods to the warehouse or as directed by the purchasing department. 的 warehouse professionals verify that the goods listed on the packing slip match 采购订单. A receiving document is recorded in Banner by the warehouse professionals. 应付账款 views the receiving document 和 authorizes payment upon receiving 发票. This process is called a three- way match, which provides for sound internal 控制和职责分离.
- 对商品/服务:
- 供应商提供商品/服务. 在发送货物和/或完成后 service, the vendor sends the department an invoice. 部门批准付款 of 发票 by writing "OK to pay", listing the Purchase Order # 和 having the area manager's signature before forwarding to District 应付账款.
Items Received by Department vs Campus Warehouse
If a shipment is delivered directly to the department without going through the campus warehouse, you must formally document "receiving" the shipment. 查找装箱单 included with the shipment 和 ensure you have received everything listed. 如果一切 is received, indicate "received" on the packing list, sign 和 date it, then send it directly to the campus warehouse through interoffice mail.
会计年度末收讫: At fiscal year end it is particularly important to confirm receipt of goods in a 及时. If goods are delivered on or before June 30th, they are recorded as 该财政年度的开支. If good are delivered after June 30th, they are recorded 作为下一个财政年度的费用.
办公仓库订购帐户
登入您的帐户:
参观 Office Depot网站. On the login page, enter your username/password.
请注意: for assistance with recovering 和/or changing your password, contact 安吉拉·卡斯特罗.
下订单:
- 将商品添加到您的购物车中.
- 点击Checkout.
- On the Checkout screen, ensure that your shipping information is correct. 它应该 display the original information provided when requesting your account.
- 在“FUNDORG”下的框中输入您的 基金组织 你的预算 帐号码串，包括破折号(fund-org-acct-program).
- 在"ACTPRGM“输入你的 Acct-Program 你的预算 帐号码串，包括破折号(fund-org-)acct-program).
- 注释框是可选的. It can be used by you to differentiate between multiple orders or as a reminder of who the order should go to within your department.
- 点击下订单
一次 your order has been submitted, you should receive an email confirming your order 已经提交审批了吗. Soon after, the Approver should receive an email 说明他们有命令要批准. 一次 the Approver has approved the order, it is then sent to Business Services for final approval. 当时，秩序和 审查可用资金. If for any reason the order is not approved, the 买家 和 Approver will be contacted directly for follow-up.
返回:返回一个项目:
Contact Office Depot directly to arrange for pickup. 他们会记入你的账户 并且可以代表您重新订购损坏的物品.
如何订购受限制物品:
Prepare a purchase 请购单 和 forward for approval, as described above, including the verbiage "Restricted Office Depot Item".
To follow up on Office Depot charges to your account:
直接联系CLPC的CD应付账款. 您可以查找员工联系信息的基础上 在供应商名称上 CLPC的CD链接.
How to request a Office Depot account for an employee:
All Office Depot account requests should be sent by an Administrator 和/or Administrative
助理.
请将您的要求电邮至 acastellanos@bjrujiabj.com 和 include the routing for order approval, see example below. 行政副总裁
服务部将审核您的请求. If approved, your request is processed 和 you
will receive a “Welcome to Office Depot” email with directions on how to log in to
新账户.
请注意: 的 2nd tier approver should always be a supervisor or administrator/manager
具有预算访问和审批能力. 第三层审批者应该一直是
名字是安吉拉·卡斯特利亚诺斯.
例子:
买家 (下单的人)
乔纳森·阿切尔
jarcher@bjrujiabj.com
510-723-6600 200房间
审批人(管理员)
雷金纳德巴克莱
rbarclay@bjrujiabj.com
510-723-6600 200房间